Last edited on March 22rd 2019.
Privacy statement for the website of Privacy Assistant from Privacy Assistant VOF.
Introduction and definitions
This privacy statement applies to all users of the services from Privacy Assistant. By using the website or our services we obtain some personal data regarding you. This privacy statement is intended to enlighten you about our process with this information.
Before you read the privacy statement, we would like to clarify four concepts that are important for the full understanding of the privacy statement. These four concepts are: the ‘privacy statement’, the ‘data subject’, ‘personal data’ and ‘processing’.
The ‘privacy statement‘ is an informative document. It informs – among other things – which personal data is collected, for what purpose, what is done with it, how long this takes place and what rights the data subject has.
The privacy statement is addressed to the person whose personal data will be processed. That person is called the ‘data subject’.
Personal data is a very broad concept. It is all information about an identified or identifiable person. This means that the information is directly about a person, or can be traced back to a person. e.g: someone’s name, address, telephone number, email address, IP-address, licence plate, passport photograph.
Every action that can be done with personal data is indicated by the word ‘process‘. This includes collecting, organizing, storing, updating, modifying, retrieving, using, distributing, combining, blocking, erasing, destroying the data etc.
Contact information
The contact details of the controller of the personal data can be found below.
Full name of company: Privacy Assistant
Address: Duiveland 28, Zoetermeer
Telephone number: 316-11097916
Email address: info@privacy-assistant.com
You can contact the controller with your questions and concerns regarding the procedure and handling of the personal data.
Personal data
The following personal data can be processed by Privacy Assistant:
- First names
- Surnames
- User content
- E-mail addresses
- Bank code
- Address
- Phone numbers
The personal data will be deleted after the person concerned has deleted his or her account.
If you do not want to share the above mentioned personal data, our service will unfortunately not be usable for you
Purpose and base
Privacy Assistant processes the above stated personal data for the following purposes:
- To support the system and the user
- For administrative purposes
- It is necessary for the service
- Mapping the analytical aspects of our services
- For health reasons
- Sending a newsletter
- Tracking the analytics of our system
Privacy Assistant processes personal data based on the following legal basis:
- Consent of the data subjects
- Necessary for concluding the agreement
- Based on their own legitimate interest, specifically for facilitating the service
Providing personal data is a necessary condition for concluding the contract.
Third parties
Privacy Assistant shares personal data, based on the above stated grounds, with the following third parties:
– Marketing service providers
– Maintenance or support service parties
– Financial service providers
– Business partners
Third partiesYour personal data is not shared with third parties, nor do we receive any personal data from third parties.
Minors
Visitors under the age of 16 are not allowed to use our services.
Policy on data security
Privacy Assistant considers the protection of its data, including your personal data, to be of great importance. For this reason we have taken several measures, both organizational and technical.
The following organizational measures are and will be taken:
- Confidentiality agreements are signed by every involved employee
- Evaluation procedures in the field of personal data security
- An internally responsible employee for information security
The following technical measures have been and will be taken:
- Security of the network through digital security software such as firewalls and virus scanners
- Software against malware attacks
- Periodic backups of files with personal data
- Encryption of digital files with personal data
Data breach policy
Privacy Assistant makes every effort to secure its systems and the website against unauthorized use and loss or theft of personal data. It is impossible to completely exclude any unauthorized use and accidental loss of personal data.
The Dutch Data Protection Authority will be notified as a supervisory authority in the event of a data breach if it is serious.
If there is nevertheless a data breach, this will be reported immediately to those involved if there is a likely high risk for the protection of personal data and the privacy of those involved.
Every data breach is documented by Privacy Assistant.
Rights of the data subject
Every data subject has rights to guarantee a correct privacy policy. If you want to use one or more of these rights, you should contact the controller (see “contact information” listed above).
Right of access by the data subject.
You have the right to obtain the personal data that we have processed from you. You have the right to have this explained to you, and can, if desired, obtain a copy of the personal data of you that are in possession of Privacy Assistant costs may be associated with this request.
Right of rectification.
You have the right to rectify personal data that we process about you, if they are incorrect or incomplete. Rectifying means recovering one or more errors.
Right of erasure
You have the right to request that (a part of) your personal data be deleted from our possession. Privacy Assistant, as an information society service, is obliged to delete this data. However, the following grounds for exception apply, when processing is required:
- for exercising the right of freedom of expression and information;
- for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
- for reasons of public interest in the area of public health;
- for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in so far as the is likely to render impossible or seriously impair the achievement of the objectives of that processing;
- for the establishment, exercise or defence of legal claims.
Right to object
You have the right to object to the processing of your personal data. You must state here what your specific reasons are of making an objection. If you object to direct marketing, direct marketing will immediately be discontinued.
Restrictions
You have the right to temporarily stop personal data that we process from you. This means that the processing of the personal data will temporarily stop, this does not mean that your personal data will be deleted. This possibility exists so that a problem, complaint or objection can be resolved.
Right of portability
You have the right to receive personal data that we have processed from you in a readable form.
Right to lodge a complaint
If you believe that your rights are being violated, you have the right to file a complaint with the supervisory authority. This is the Dutch Data Protection Authority. The complaint can be submitted via mail or via the website of the Dutch Data Protection Authority for personal data.
The following information applies:
Autoriteit Persoonsgegevens
Postbus 93374
2509 AJ Den Haag
We would like to inform you that Privacy Assistant preference is that you first submit a complaint to the controller (see “contact information” listed above). We prefer to solve the complaint with you.
Stay well informed
This privacy statement has been compiled with (legal and technical) care. We keep a close eye on developments in the field of privacy law and will also act on this. That is why the privacy statement can sometimes be changed. We therefore recommend that you regularly check the privacy statement. At the top of the document we always place the date on which the document was last modified, so that you can see at a glance whether you have missed something.